Laramie Main Street Alliance Now Hiring Full-Time Program Coordinator

Applicants please submit a resume, three references and cover letter outlining interest in the position detailed below to LMSA Executive Director Trey Sherwood at downtownlaramie@gmail.com or 115 Ivinson Ave. by September 6th. Questions can be sent via email or (307)760-3354.

Laramie Main Street Alliance

Laramie Main Street Alliance - Program Coordinator

Job Description and Qualifications, August 2019

The primary responsibility of the Project Coordinator is to assist the Executive Director with the daily tasks of running the Laramie Main Street Alliance (LMSA) in accordance with our mission to preserve historic downtown Laramie while enhancing its social and economic vitality.

This position will take the lead on volunteer recruitment, coordination and retention, assist with relationship building, donor and sponsor engagement, and provide administrative and organizational support for priority revitalization projects and special events like BrewFest, the Farmers Market, Mash Up and Small Business Saturday.

Minimum Qualifications: The Project Coordinator should be

  • Organized and self-motivated

  • Possess strong verbal and written communication skills

  • Value relationships and community building

  • Enjoy working with diverse stakeholders

  • Be able to inspire and lead people

  • Customer service oriented

  • Thoughtful and patient

  • Willing to try new things

  • Dependable yet flexible

Preference will be given to applicants who have experience with:

  • Volunteer coordination

  • Donor engagement

  • Special events

  • Project coordination

  • Grant writing

  • Main Street

  • Non-profit management

This is a full-time, salaried position. Staff receives a monthly $100 stipend for health insurance, sick leave, vacation, flextime and paid professional development. Salary ranges from $30,000 to $34,000 based on experience.  See attached: Organizational Chart and Priorities list. 

The Project Coordinator shall carry out the following:

  • Attend committee meetings to provide reports, guidance, and work plan oversight. Keep the committees informed of important Main Street activities, events, and work relating to that committee’s function.  

  • Assist the Director in providing administrative and organizational support for priority revitalization projects updated annually by the Board of Directors.  

  • Administrative duties include office management and coverage, purchasing, record keeping, filing project materials, and financial reporting for Promotion and Organization Team projects.

  • Supervise interns working in the areas of outreach, fundraising and special events. 

PROMOTIONS:

  • Provide administrative and organizational support for special events including checklists, permitting, booking vendors, securing musicians, equipment rentals, budgeting, tracking income and expenses, organizing sponsorship packets and invoices, and ensuring volunteer coverage. 

ORGANIZATION:

  • Maintain a business, property, volunteer, sponsor, and donor database using Maestro Community Manager Software (training is available). 

  • Assist Main Street’s Organization Team in the recruitment, training, and appreciation of volunteers including tracking volunteer hours, scheduling volunteers for projects and events, and coordinating an annual volunteer appreciation event.  

  • Assist the Board and Organization Team with the coordination of donor outreach materials, fundraising campaigns and thank you notes. Create and implement an annual calendar of outreach strategies. Build relationships with donors and sponsors to ensure their shared goals, gifts and in kind support are being appropriately recognized.